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What is a Site Safety File?

The Construction (Design and Management) regulations (CDM regulations) requires the Principal Contractor to hold all health and safety documentation relevant to the construction project on site, this can be referred to as a Site Safety File.

This Site Safety File is a a record of information detailing the management of all health and safety considerations on construction sites for contractors and sub-contractors. It serves as a legal record that site risks and hazards have been identified, a strategy developed to manage them and that this strategy has been communicated.

This then becomes a good source of information to include in the Health and Safety File that is produced at the end of the project by either the Principal Contractor or the Principal Designer. This should then be handed to the client on completion of the project as it will serve as a reference document for any future construction work or development work.

What needs to be included?

This will depend on the project itself. The CDM regulations state that the file information/documentation for the project should be site specific and be “appropriate to the characteristics of the project”. Typically the file will include:

  • Risk assessments
  • COSHH
  • Construction Phase Health and Safety Plan
  • Site information
  • Drawings and plans
  • Client and contractor agreements
  • Equipment use and information
  • PPE requirements
  • Health and Safety arrangements and procedures
  • Organisation chart
  • First aid documents
  • Induction records
  • Training records
  • Accident records
  • Hazardous materials use and management
  • Emergency procedures
  • Minutes of safety meetings

When should it be created?

The Site Safety File should be considered a ‘working’ document that is created at the beginning of a project and continually added to throughout the project life cycle.

What format should it take?

The CDM regulations do not specify a format the file should take. Whatever format used, the key characteristic of the file is that information should be easily and quickly retrievable from it.

Need to create a Site Safety File?

Atlas Safety Management are experts in construction site health and safety and can create and manage your Site Safety File for you. Get in touch today to find out how we can help you.

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